Generative AI

Introduction

Jurnal Pesisir dan Laut Tropis (JPLT)  acknowledges the powerful impact that Artificial Intelligence (AI) can have on academic publishing. AI tools can help authors by making language clearer, making it easier to analyze data, and automating the creation of content, which can boost productivity. However, it's important to use them carefully so that academic honesty, original work, clear communication, and responsibility are maintained. This policy explains the journal's stance on using AI tools in a fair and ethical way when preparing manuscripts. It is designed to set clear limits, stop confusion, and follow the Committee on Publication Ethics (COPE)’s Core Practices and discussion documents on AI in decision-making.

2. Definition of AI Tools

For this policy, AI tools mean digital systems, platforms, or software that use artificial intelligence methods like machine learning, natural language processing, and deep learning.These tools are used to create, analyze, translate, summarize, or change text, numbers, images, or sounds in a research setting.

Examples include but are not limited to:

Generative AI tools like ChatGPT, Gemini, Claude, and other large language models (LLMs).

Writing and grammar tools like Grammarly, DeepL Write, and Quillbot.

AI-based data analysis and visualization software

AI systems are used to make images, graphs, or statistical models.

Literature review and citation tools that use artificial intelligence.

3.  Acceptable Use of AI Tools

Authors can use AI tools for certain tasks as long as these conditions are met.

a. Permissible Uses

Grammar checking, spelling, and punctuation correction

Improving linguistic clarity, style, and tone

Formatting references and citations

Conducting initial literature searches

Helping, but not taking the place of, statistical analysis or modeling.

Creating simple visual tools or pictures (as long as they are obtained properly and checked for ethics).

b. Restricted Uses

AI tools must not be used to:

Create full manuscripts or large parts of original content without giving credit and without careful checking.

Fabricate or falsify data, images, or findings

Translate texts without human verification

Automatically summarize or rephrase published works in a way that is considered plagiarism.

Make content that uses copyrighted material or copies recognizable stuff from others without getting their okay.

4. Responsibilities of Authors

The people who write the articles are completely in charge of everything they send to the journal. This means content that was made or changed with the help of AI tools. Authors must:

Check that all content created with the help of AI is correct, unique, and trustworthy.

Make sure there is no copying from others, no unfair favoritism, no mistakes in facts, and no made-up information.

Attribute any external data, sources, or identifiable materials used or suggested by AI.

Take full responsibility for any mistakes, missing information, or ethical issues that happen because of work done with AI help.

Check and make sure all the outputs from AI tools are properly reviewed and edited so they fit the standards expected in academic and subject-specific areas.

 

5.  Authorship and AI

AI tools cannot be considered as authors or co-authors. Authorship belongs only to people who have done a lot of work in planning, creating, carrying out, or understanding the research and can be responsible for what is written in the research. Including AI tools in the list of authors, author notes, or author contribution statements is not allowed and could lead to the manuscript being rejected or retracted.

6. Disclosure Requirements                                                                                                                                                                    Authors need to completely and openly tell if they used AI tools for anything beyond what's allowed. Disclosure must include:

The name, version, and the person or company that made the AI tool are mentioned.

A clear description of what it is used for and how much it is used.

A statement that says the authors checked and are responsible for all the content created with the help of AI.

7. Location of Disclosure in Manuscripts
Depending on how the AI tools were used, the disclosure needs to be included in one or more of these sections in the manuscript.

a. Methods Section
If the tool was used for tasks like analyzing data, creating figures, writing code, or any other part of how the research was done.

b. Acknowledgments Section
If the tool was used to make writing better, translate text, or organize the formatting.

c. Dedicated Statement Section
Authors are strongly encouraged to add a separate part called “Declaration of AI Tool Usage” and use language like:

During the writing of this paper, the authors used [insert AI tool name (version, and developer)] to [provide a clear description of the purposes and the extent of its use]. The authors carefully checked and revised all the content created by AI to make sure it is factually correct, clearly written, and meets academic guidelines. The authors are completely responsible for the accuracy and content of this manuscript.

8.  Editorial and Peer Review Oversight

Editors and peer reviewers will check the AI disclosures as part of their review of the manuscript's ethics and research methods. If there is a suspicion that AI has been used in an undisclosed or unsuitable way, the editorial office may:

Request clarification or revision from the authors

Reject the manuscript

If there's a suspicion of misconduct, refer the case to the institution or start a formal investigation.

JPLT will not only use automatic detection tools to check where the content comes from. All evaluations will include human supervision and direct contact with the authors.

9.  Consequences of Non-Compliance
Failure to follow this policy could lead to:

Rejection of the manuscript at any stage of the review process.

Retraction of the article after publication

Notification from the author's organization when there is a suspicion of improper behavior.

If the author misuses the system again or does it more than once, they won't be allowed to submit anything else.

10.  Appeals and Dispute Resolution

If an author disagrees with a decision made by the editor about how AI was used, they can write a formal letter to the Editor-in-Chief to express their concern. The appeal needs to clearly explain what the disagreement is about, include evidence that supports the claim, and mention this policy. Appeals will be looked at by an internal ethics group or sent to an outside COPE expert if needed.

11.  Use of AI by the Editorial Team

JPLT does not use AI tools to make decisions on its own about editing or reviewing work by others. If the editorial team uses AI in the future, they will make sure to tell everyone clearly and will always have a human check and make the final choice.

12.  Policy Updates and Author Guidance

As AI technology continues to develop, this policy will be checked and changed often to keep up with new risks, advantages, and what the community considers important. Authors should check this policy before sending in their manuscript and reach out to the editorial team if they're not sure if their use of AI tools follows the rules.

JPLT encourages authors to adopt responsible innovation and stay dedicated to following the rules of ethical research and publishing.

13.  Ethical Framework and References

This policy is based on ethical guidelines and recommendations from the Committee on Publication Ethics (COPE), including:

• COPE Core Practices
• COPE’s Discussion Document on Artificial Intelligence in Decision Making
• COPE Guidelines on Authorship and Contributorship
• COPE Retraction Guidelines

Authors are expected to adhere to these standards as a condition of submission to JPLT.