ARCHIVING AND REPOSITORY POLICY

1. Introduction

ZOOTEC Journal, published by the Faculty of Animal Sciences, Sam Ratulangi University, Manado, Indonesia, is committed to ensuring the long-term preservation, accessibility, authenticity, and integrity of its published scholarly content.

The journal recognizes that digital archiving and repository management are essential for maintaining a reliable scholarly record and supporting the sustainable dissemination of scientific knowledge in animal science, livestock production, animal nutrition, animal health, animal product technology, livestock socio-economics, and related disciplines.

This policy outlines the principles and procedures for digital preservation, institutional archiving, author self-archiving, and long-term access to published research.

2. Objectives

The Archiving and Repository Policy aims to:

Ensure the long-term preservation and accessibility of published scientific articles.
Protect scholarly content against data loss, technological obsolescence, and disruptions to journal operations.
Maintain the authenticity, integrity, and reliability of published articles and their associated metadata.
Support the dissemination of research through institutional and subject-based repositories.
Encourage responsible author self-archiving in accordance with applicable copyright and licensing requirements.
Promote sustainable open-access scholarly communication.

3. Digital Archiving and Preservation

3.1. Journal Website and Digital Storage

ZOOTEC publishes its scholarly content through the Open Journal Systems (OJS) platform, accessible at:

https://ejournal.unsrat.ac.id/v3/index.php/zootek

The journal is committed to maintaining appropriate digital storage, data management, and backup arrangements for published articles, bibliographic metadata, and essential editorial records.

Digital preservation procedures should include regular data backups, secure storage, system maintenance, and appropriate measures to protect published content from unauthorized modification or accidental loss.

3.2. Digital Preservation Services

ZOOTEC supports recognized digital preservation mechanisms to maintain the long-term accessibility of scholarly publications.

Potential preservation services include:

PKP Preservation Network (PKP PN): A digital preservation service supporting the long-term archiving of content published through Open Journal Systems.
LOCKSS (Lots of Copies Keep Stuff Safe): A distributed digital preservation system that enables participating institutions to preserve scholarly content.
CLOCKSS (Controlled Lots of Copies Keep Stuff Safe): A collaborative digital preservation initiative designed to support long-term access to scholarly publications.
Institutional Repositories: University or research institution repositories that support the preservation and dissemination of scholarly publications.

Participation in these services is subject to technical availability, institutional arrangements, and formal implementation.

The journal shall disclose any preservation services that have been officially activated or implemented. References to these services do not, by themselves, indicate active participation or membership.

4. Author Self-Archiving Policy

ZOOTEC supports authors in preserving, sharing, and disseminating their scholarly work through institutional repositories, subject-specific repositories, university digital libraries, and personal academic websites.

Authors are permitted to deposit the following manuscript versions, subject to applicable copyright, licensing, and third-party rights:

a. Preprint (Submitted Version)

Authors may deposit and share the original version of a manuscript before peer review, provided that doing so does not violate applicable publication ethics or third-party rights.

b. Author Accepted Manuscript (Postprint)

Authors may deposit the accepted version of their manuscript after completion of the peer-review process and acceptance for publication.

The deposited manuscript should be clearly identified as the accepted version and should include a link to the final published article once available.

c. Published Version (Version of Record)

Authors may deposit and share the final published version of their articles in appropriate scholarly repositories immediately after publication, without an embargo period, in accordance with the applicable publication license and copyright conditions.

When depositing published articles, authors must acknowledge ZOOTEC as the original publication source and provide the article DOI or official publication URL whenever available.

5. Repository Requirements

Authors who deposit manuscripts or published articles in institutional or subject-based repositories are encouraged to provide accurate bibliographic information, including:

Article title.
Full names of authors.
Journal title (ZOOTEC).
Volume, issue, and publication year.
Digital Object Identifier (DOI), where available.
Official article URL.
Manuscript version.
Applicable copyright and licensing information.

Repository deposits must respect intellectual property rights, publication agreements, ethical obligations, and applicable third-party permissions.

6. Copyright and Licensing Compliance

ZOOTEC supports the dissemination of scholarly research in accordance with its Copyright and License Policy.

Authors retain or exercise their rights to archive and distribute their scholarly work according to the copyright ownership and publication license applicable to their articles.

Any reproduction, redistribution, adaptation, or reuse of published materials must comply with the relevant licensing conditions.

Materials owned by third parties, including photographs, figures, datasets, and other copyrighted content, may require additional permission before repository distribution.

7. Metadata Preservation and Persistent Identification

ZOOTEC recognizes the importance of accurate bibliographic metadata and persistent identifiers in ensuring the long-term discoverability and accessibility of published research.

The journal supports the maintenance of article metadata, including author information, affiliations, titles, abstracts, keywords, publication dates, volume and issue details, and DOI records where assigned.

Metadata should be maintained and updated when necessary to ensure that published articles remain discoverable through academic databases, scholarly search systems, indexing services, and institutional repositories.

8. Long-Term Access and Journal Continuity

ZOOTEC is committed to maintaining access to its scholarly content, including in circumstances involving technological changes, journal platform migration, website disruptions, or discontinuation of publication.

Where feasible, the journal will coordinate with its publisher and relevant institutional units to safeguard published articles, metadata, and essential publication records.

In the event of journal discontinuation or migration, ZOOTEC will seek appropriate arrangements to preserve existing publications and maintain access through institutional archives or recognized digital preservation services.

9. Integrity of Archived Content

Archived articles must accurately represent their respective publication versions.

Corrections, retractions, expressions of concern, and other post-publication notices should be appropriately documented and linked to the original articles.

The journal is committed to maintaining the transparency and integrity of the scholarly record in accordance with recognized publication ethics principles.

10. Responsibilities

The Editorial Team is responsible for overseeing the implementation and periodic review of this policy in coordination with the publisher and relevant technical administrators.

Authors are responsible for ensuring that manuscripts deposited in external repositories comply with applicable copyright, licensing, ethical, and publication requirements.

Repository managers and institutional administrators are encouraged to maintain appropriate standards for digital storage, metadata quality, content security, and long-term accessibility.

11. Policy Review

ZOOTEC will periodically review its Archiving and Repository Policy to ensure continued alignment with technological developments, institutional requirements, and recognized international standards for scholarly publishing.

Any significant changes to digital preservation arrangements or repository policies should be communicated transparently through the journal's official website.

ZOOTEC Journal is committed to safeguarding the scholarly record, supporting responsible self-archiving, and ensuring the sustainable preservation and accessibility of scientific publications for future generations.

References

Committee on Publication Ethics (COPE). Principles of Transparency and Best Practice in Scholarly Publishing.
Directory of Open Access Journals (DOAJ). Guide to Applying: Archiving and Repository Policies.
Public Knowledge Project (PKP). PKP Preservation Network.
LOCKSS Program. Digital Preservation and Distributed Archiving.
CLOCKSS. Digital Preservation Services.