JURNAL ILMIAH SAINS (JIS)
Digital Preservation • Scholarly Integrity • Long-Term Access
Jurnal Ilmiah Sains (JIS) is committed to preserving the scholarly record it publishes and promoting reliable long-term access to scientific knowledge. This policy sets out the principles and responsibilities for archiving published articles, journal issues, bibliographic metadata, and associated publication materials.
The policy applies to published content across the journal's disciplinary scope, including mathematics, statistics, computer science, physics, chemistry, and biology. It complements the journal's Open Access, Copyright and Licensing, Publication Ethics, and other editorial policies.
The objectives are to (a) mitigate loss of scholarly content resulting from technical failure, data corruption, cyber incidents, institutional changes, or discontinuation; (b) maintain integrity, authenticity, readability, and discoverability of published records; (c) support sustainable access to the Version of Record; and (d) preserve essential metadata and the history of corrections, retractions, and other post-publication notices.
Preservation priorities include published article files and supplementary material where available; issue-level records; article titles, abstracts, author names, affiliations, publication dates, references, keywords, license statements, and persistent identifiers; and linked correction, expression-of-concern, and retraction notices.
Confidential submissions, reviewer identities, personal data, and internal editorial correspondence are subject to access controls and applicable retention/privacy requirements and are not automatically part of the public archival record.
The official JIS website on Open Journal Systems (OJS) serves as the principal public access point for published issues and articles. The editorial team and the publisher's technical administrators should coordinate maintenance of article files, metadata, links, and platform compatibility.
Website availability alone does not constitute independent long-term preservation. Additional preservation copies and suitable recovery procedures should be maintained where operationally feasible.
JIS has enabled the PKP Preservation Network (PKP PN) plugin in its Open Journal Systems (OJS) platform. The journal also provides a publicly accessible LOCKSS Publisher Manifest (https://ejournal.unsrat.ac.id/v3/index.php/JIS/gateway/lockss), supporting the technical availability of its published content for LOCKSS harvesting. These configurations do not, by themselves, confirm successful deposit or preservation by a LOCKSS network. Participation in CLOCKSS and the operational preservation status of PKP PN deposits remain subject to verification by the Journal Manager or publisher.
If a third-party service is implemented, JIS should record its provider, scope of archived holdings, deposit or synchronization status, date of verification, and any relevant public evidence. Preservation services and ordinary website backups serve distinct functions and should not be presented as interchangeable.
The publisher and authorized technical administrators should maintain documented backup and restoration procedures for the OJS database, uploaded article files, configuration, and other operationally essential records. Appropriate safeguards may include role-based access, secure storage, redundancy, recovery testing, and periodic review of backup integrity.
The implementation details, backup frequency, retention periods, and recovery objectives must be defined by the responsible technical unit based on institutional resources and security policy; this document does not claim that a particular schedule is already in operation.
JIS supports the use and continued maintenance of article Digital Object Identifiers (DOIs), where assigned, and accurate bibliographic metadata to improve persistent identification, citation, and discovery. Editorial staff should coordinate the correction of broken links and material metadata errors when they become known.
Where supported by OJS, standardized metadata exposure and harvesting mechanisms, including OAI-PMH, may facilitate discovery and reuse by legitimate indexing systems and repositories. Indexing or DOI registration by itself should not be described as a substitute for preserving article full text.
Subject to JIS's applicable Copyright and Licensing Policy and any third-party rights, authors are encouraged to preserve and share permitted versions of their work in institutional or subject repositories and on appropriate personal or institutional websites.
When sharing the published Version of Record, authors should include the full citation, the official article URL or DOI (where available), the version designation, and the applicable license. Authors must respect restrictions applicable to copyrighted third-party materials and confidential or personal data.
The permissions and any embargo applicable to preprints, accepted manuscripts, and final published versions must remain consistent with the current JIS copyright notice and publication agreement.
Archived versions should accurately reflect the scholarly record. Where an article is corrected, retracted, or subject to an expression of concern, JIS should publish and link the appropriate notice and preserve a traceable record of the editorial action.
Technical replacement of files must not obscure material changes or misrepresent the published history. Applicable publication ethics rules govern post-publication editorial decisions.
In the event of prolonged platform disruption, transfer of hosting, organizational restructuring, or cessation of publication, JIS and its publisher should make reasonable efforts to ensure continued access to already published content. Measures may include restoring verified backups, transferring content to a successor institutional platform, or activating an eligible independent preservation arrangement where one has been established.
Relevant decisions should protect article integrity, publication provenance, persistent identifiers, and lawful access rights. The feasibility of each action depends on the actual preservation arrangements and applicable agreements.
The Editor-in-Chief and editorial team are responsible for publishing an accurate preservation policy and communicating known problems affecting the journal's scholarly record. The Journal Manager and authorized institutional technical personnel are responsible for coordinating the operational arrangements within their respective authority.
This policy should be reviewed periodically and whenever substantive changes occur in hosting, publishing technology, copyright terms, or preservation services. Any statement identifying an active repository or preservation network must be updated to reflect verified operational status.
JIS has activated the PKP PN plugin in OJS and makes its LOCKSS Publisher Manifest publicly available. These are verified configuration-level measures supporting digital preservation. Successful PKP PN registration, transfer and preservation of published issues, independent LOCKSS archival holdings, and CLOCKSS participation have not yet been confirmed. JIS will not identify these services as fully operational preservation arrangements until evidence of successful deposit, archival coverage, or formal participation is obtained.
Upon verification, the editorial office will update this policy to identify each active preservation provider, the scope of preserved holdings, the date of verification, and relevant publicly accessible evidence.
This work is licensed under a
Creative Commons Attribution-NonCommercial 4.0 International License.
Publisher: Sam Ratulangi University, Manado, Indonesia
Organized by: Faculty of Mathematics and Natural Sciences
Address: Faculty of Mathematics and Natural Sciences,
Jl. Kampus Kleak Unsrat, Manado 95115
